American Express Uploading Transactions to Quickbooks as Credits
How to Import Credit Card Charges into QuickBooks Desktop?
Import Credit Menu Charges into QuickBooks Desktop
Import Credit Card Charges from Supported File Formats directly into QuickBooks Desktop using SaasAnt Transactions (Desktop) - #1 user rated and Intuit trusted bulk data automation tool built exclusively for QuickBooks.
SaasAnt Transactions (Desktop) supports QuickBooks Pro, Premier, Enterprise, and Accountant Editions.
You can download the free trial of the software direct from the SaasAnt Website. Follow this article for detailed installation instruction.
Steps to Import Credit Card Charges into QuickBooks Desktop
Importing with SaasAnt Transaction is a breeze with our simplified and powerful Import wizard. Merely follow a unproblematic 3 stride process to bulk import your file data to QuickBooks.
Click the Import push in the Dashboard screen or Import option from the File bill of fare in the menubar to navigate to the File Selection screen of the Import Magician(Step ane).
- Pace one - File Selection: Select "QuickBooks Transaction Type" as "Credit Carte Charge". "Select Your File" - You tin can either click "Browse File" to browse and select the file from local computer folder or click "Sample Templates" to navigate to SaasAnt sample file in local.
- Step two - Mapping:Prepare upward the mapping of the file columns respective to QuickBooks fields. This step will be automated for you if you utilise the SaasAnt template file. Download Sample Template file.
- Stride 3 - Review & Import: Review your file data in the Review Grid screen and click "Send to QuickBooks" to upload your file data to QuickBooks.
More detailed instruction of the steps are available in this commodity.
Mapping QuickBooks Fields
| Field Name | Format | Clarification |
|---|---|---|
| Reference No | Text (Max Length: xx Characters) | Reference number for the transaction. By default, this value is used only for internal processing by SaasAnt Transactions (Desktop), and QuickBooks auto-generates a new value. This can be changed in the import settings. |
| Vendor * | Reference Text (Max Length: 41 Characters) | Name of the Vendor / Customer / Employee for this transaction. Reference can be matched by Full Name, First Proper noun, Company Name, Account NO., Revenue enhancement Id, Custom Field, Wait upwards (configured via Import Settings) |
| Date | Date | The appointment entered by the user when this transaction occurred. |
| Due Date | Date | Engagement when the payment of the transaction is due. |
| Term | | Reference to the terms for this transaction. |
| Address Line 1 | Text (Max Length: 41 Characters) | First line of the accost. |
| Address Line 2 | Text (Max Length: 41 Characters) | Second line of the address. |
| Metropolis | Text (Max Length: 31 Characters) | City name. |
| State | Text (Max Length: 21 Characters) | Country name. |
| State | Text (Max Length: 21 Characters) | Region inside a country. |
| Postal Code | Text (Max Length: 13 Characters) | Postal lawmaking (zip lawmaking for USA and Canada). |
| Credit Carte du jour Account * | Reference Text (Max Length: 159 Characters) | Proper name of the Credit Carte du jour Account for this transaction. Account Proper name or Number can be given |
| Memo | Text (Max Length: 4095 Characters) | The Note most the Transaction. |
| Expense Account * * | Reference Text (Max Length: 159 Characters) | Reference to the Expense Account Name associated with the billing. Proper noun or Business relationship Number can exist given. |
| Expense Amount * * | Decimal | The amount associated with this expense. |
| Expense Memo | Text (Max Length: 4095 Characters) | The Note about the expense. |
| Expense Client | Reference Text (Max Length: 41 Characters) | Reference to the Customer associated with the expense. Client reference can exist matched past Full Name, Showtime Proper noun, Visitor Name, Account NO., Resale NO., Custom Field, Look up(configured via Import Settings) |
| Expense Billable | Billable, NotBillable, HasBeenBilled | The billable status of the expense. |
| Expense Grade | Reference Text (Max Length: 159 Characters) | Reference to the Class for the Expense. |
| Expense Sales Rep | Reference Text (Max Length: 5 Characters) | |
| Product/Service * * | Reference Text | Reference to the Item. Item reference can be matched by Full Proper name, Custom Field, Look upwardly (configured via Import Settings) |
| Inventory Site | Reference Text (Max Length: 31 Characters) | Reference to the Item Site |
| Inventory BIN | Reference Text (Max Length: 31 Characters) | Reference to the Item BIN corresponding to the Site. Should be specified in the Site:BIN format. |
| Unit of Measure | | |
| Production/Service Quantity | Decimal | The Quantity of the Item. |
| Product/Service Rate | Decimal | The Unit of measurement Cost of the Particular. |
| Product/Service Amount * * | Decimal | The Total Amount of the Item. Not required if Line Item Quantity & Line Item Rate is nowadays. |
| Serial No | | |
| Lot No | | |
| Production/Service Description | Text (Max Length: 4095 Characters) | Description of the Item. If it is not provided in the file, it will be populated from QuickBooks. |
| Product/Service Customer | Reference Text (Max Length: 41 Characters) | Reference to the Customer associated with the expense. Customer reference tin be matched by Full Name, Get-go Name, Company Name, Account NO., Resale NO., Custom Field, Look up(configured via Import Settings) |
| Production/Service Billable | Billable, NotBillable, HasBeenBilled | The billable status of the line item. |
| Product/Service Sales Rep | Reference Text (Max Length: 5 Characters) | |
| Production/Service Course | Reference Text (Max Length: 159 Characters) | The Class proper name for the Item. |
| Exchange Rate | Decimal | |
| Currency | Text Currency Code | |
All (*) marked fields are mandatory.
Import Settings
A host of powerful customisations for your file data is available with import settings.. This is available in the Pace 3: Review & Import screen or direct under "Edit" Menu in the menubar. Some of the very useful settings for transaction includes:
- Notice Matching Transactions in QuickBooks by: Identifier to locate existing transactions in your QuickBooks.
- Activity When a Matched Transaction Plant: If an existing transaction is institute for the above setting identifier then the corresponding action to be taken. You can choose to Indistinguishable/ Ignore/ Update/ Append existing transaction in your QuickBooks.
- Pre-Import Validation: Validate the complete file earlier importing to QuickBooks. Past turning this setting ON, file rows will be imported but later on cleaning upward all the issues in file. This choice nonetheless will delay the import.
More details about the settings related to Automatic creation of Items, Assigning reference number from the file, etc are available in this commodity.
FAQ'due south
Most of us would accept some questions while moving data to your QuickBooks Online. Some of them for your reference beneath:
- I want to import Credit Card Charges with Reference Numbers from File. Is it supported?
Yes. Information technology is supported.
- Will your application back up Multi Line Transactions?
Yes. It will.Same Reference No needs to be present in multiple lines to group the transactions.
- I made some mistakes in the Import and my QuickBooks reports got corrupted. Is in that location whatsoever manner to disengage or revert my Import?
Information technology is possible to disengage the import completely/ partially with the Delete feature.
- Does your app support taxes?
Yes. It does.
- I don't want to create products automatically for my invoices. I can't create products before each upload. Is it supported?
Yes. Information technology is. You tin can auto-create unavailable products/ services Or turn this setting off in the import settings.
- My file has some specific engagement format. I don't want to change the file. Will your product support all date formats?
Yes. You can select the specific engagement format as per your requirement in the import settings.
- Exercise you lot have any sample templates?
Yep. We do accept. Sample Template
- What are the file types supported by your application?
TXT, CSV, XLS, XLSX etc. Supported File Formats
- How do I written report the issues if I am stuck?
Feel free to drop an email to support@saasant.com
SaasAnt Transactions (Desktop)
Source: https://support.saasant.com/support/solutions/articles/14000096937-how-to-import-credit-card-charges-into-quickbooks-desktop-
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